Last Updated: 21st May 2018

Clearview Accountancy and Finance Ltd are committed to protecting and respecting your privacy.

This privacy policy (“Privacy Policy”) together with our and Terms and Conditions and any other documents referred to therein, sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting http://www.clearviewaccountancyandfinance.com, (“Site”) or using our Solutions and Services you are accepting and consenting to the practices described in this Privacy Policy.

For the purpose of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, (“GDPR”) or any subsequent amendment or replacement or supplementary legislation (together “Data Protection Law”), the data controller is Clearview Accountancy and Finance Ltd of 31 The Park, North Muskham, Newark on Trent, Nottinghamshire, NG23 6EW, England.

INFORMATION WE MAY COLLECT FROM YOU

We may collect and process the following data about you:

Information you give us. You may give us information about you by filling in forms on our Site or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register to use our Site, Services or Solutions, subscribe to our services or newsletter, enter a competition, participate in discussion boards or other social media functions on our Site, promotion or survey, events and seminars and when you report a problem with our Site. The information you give us may include your name, address, e-mail address and phone number, financial and credit card information, personal description and photograph, country of residence, employer, job title, department and work telephone and fax numbers and answers to personal security questions to enable multi-factor authentication.

DATA RETENTION

Personal data that users provide about other individuals referral features are used by us to send an initial communication to the person whose details you have provided, and are retained in our systems for 30 days in order for us to contact such third parties.  In general, even though we may delete an account you hold with us, we may continue to retain information regarding your past actions with respect to document retention requirements of HMRC and other such legal bodies.

USES MADE OF THE INFORMATION

We use information held about you in the following ways.

Information you give to us. We will use this information:
•to carry out our obligations arising from any contracts entered into between you and us;
•to provide you with the information, products and services that you request from us;
•to provide you with information about other services we offer that are similar to those that you have already purchased or enquired about;
•to provide you, or permit selected third parties to provide you, with information about goods or services we feel may interest you. If you are an existing customer, we will only contact you by electronic means (e-mail or SMS) with information about  services similar to those which were the subject of a previous negotiations to you;
•to notify you about changes to our service;
•to ensure that content from our Site is presented in the most effective manner for you and for your computer.

DISCLOSURE OF YOUR INFORMATION

Information we share with third parties. We may share your information with selected third parties including:
•Any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in the Companies Act .
•Business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you.
•Analytics and search engine providers that assist us in the improvement and optimisation of our Site.
•Credit reference agencies for the purpose of assessing your credit score where this is a condition of us entering into a contract with you.

Information we disclose to third parties. We may disclose your personal data to third parties:
•If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our Terms and Conditions and/or any other agreements; or to protect our rights, property, safety, our customers or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

WHERE WE STORE YOUR PERSONAL DATA

We store our data in Microsoft’s ‘One Drive’ and in our offices in locked and secure cabinets. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy. In particular, this means that your personal data will only be transferred to a country that provides an adequate level of protection (for example, where the European Commission has determined that a country provides an adequate level of protection) or where the recipient is bound by standard contractual clauses according to conditions provided by the European Commission (“EU Model Clauses”).

Our Site is accessible via the internet and may potentially be accessed by anyone around the world. This means that if  you choose to post your data on our Site, it could be accessed from anywhere around the world and therefore a transfer of your data outside of the EEA may be deemed to have occurred. You consent to such transfer of your data for and by way of this purpose.

PROTECTION OF INFORMATION

All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted.

Unfortunately, the transmission of information via the Internet and email is not completely secure. Although we will endeavour to protect your personal data, we cannot guarantee the security of your data transmitted to us. Any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

LINKS TO OTHER WEBSITES

Our Site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

YOUR RIGHTS

You have the right under Data Protection Law, free of charge, to request:
•Access to your personal data.
•Rectification or deletion of your personal data.
•A restriction on the processing of your personal data.
•Object to the processing of your personal data.
•A transfer of your personal data (data portability).

You can make a request in relation to any of the above rights by writing to us at the contact address given at the end of this Privacy Policy. We will respond to such queries within 30 days and deal with requests we receive from you, in accordance with the provisions of Data Protection Law.

CONSENT

You have the right to withdraw your consent to us processing your personal data, at any time, by writing to us at the contact address given at the end of this Privacy Policy.

Where we process your personal data for marketing purposes, we will inform you and obtain your opt in consent (before collecting your personal data) if we intend to use your personal data for such purposes or if we intend to disclose your information to any third party for such purposes. If you change your mind about being contacted in the future, please email us and we will remove you from our mailing lists.

We may send push notifications from time to time to your mobile device in order to update you about important service updates. If you no longer wish to receive these communications, please disable these in the settings on your device.

DATA RETENTION

We retain personal data for as long as necessary for the relevant activity for which it was provided or collected. If you sign up for an account, this will be for as long as we provide our services to you, your account with us remains open or any period set out in any relevant contract you have with us.

After you have closed your account, or ceased trading with us, we usually delete personal data, however we may retain personal data where reasonably necessary to comply with our legal obligations (including law enforcement requests), meet regulatory requirements, maintain security, prevent fraud and abuse, resolve disputes, enforce our Terms and Conditions, or fulfil your request to “unsubscribe” from further messages from us.

COMPLAINTS

If you have any complaints about our use of your personal data please contact us as set out at the end of this Privacy Policy or contact our supervisory authority in England : Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

LOCATION OF USERS

Please note that where you use our Site from a location outside of the EEA, we will comply with local data protection and privacy laws in force in these jurisdictions in relation to any information that we collect from you or you provide to us when using the Site, Services or Solutions.

CHANGES TO OUR PRIVACY POLICY

Any changes we may make to our Privacy Policy in the future will be posted on this page and, when we make significant changes which affect your rights as a data subject, we will give you 30 days prior notice by email. Please check back frequently to see any updates or changes to our Privacy Policy. This Privacy Policy was last updated on 21st of May 2018 and replaces any other Privacy Policy previously applicable from this date.

CONTACT

Questions, comments and requests regarding this Privacy Policy are welcomed and should be addressed to:

Clearview Accountancy and Finance Ltd, Aura Business Centre Newark, Manners Road, Newark on Trent Nottinghamshire; or

By email: stuart@clearviewaccountancyandfinance.com